Finance Administrator
Summary
The Cape Breton Regional Library (CBRL) is looking for a flexible problem solver with excellent communication skills and a detail-oriented mindset to be our Finance Administrator. The position provides administrative support for the Regional Librarian, Library, and Library Board and maintains financial records, including payroll and accounting duties.
The ideal candidate will be highly organized and adaptable to changing deadlines and priorities. They will also possess a keen attention to detail and should have prior experience thriving in an administrative capacity in a busy office environment.
Key Responsibilities:
Bookkeeping and Accounting
- Responsible for accurate and timely recording of all financial transactions, timely payment of invoices, and reconciliation of all bank accounts.
- Maintains the Sage accounting system, recording all financial transactions on a timely basis.
- Maintains electronic and paper filing system to support financial records.
- Prepare and submit gas tax and GST/HST rebates.
Budgets, Board Financial Reports and Audit
- Prepares financial report for quarterly board meetings.
- Assists the Regional Librarian on financial issues, including help in monitoring and preparing budgets.
- Provides accurate and timely financial information and records to the auditors during annual auditing process.
Human Resources
- Administer bi-monthly payroll for approximately 60 employees and prepares payroll by calculating and distributing pay, and maintaining payroll records in accordance to library policy and labour code regulations.
- Submit pension remittances on a monthly basis.
- Files records of employment.
- Provides orientation for new employees by explaining payroll and benefits and obtaining signatures.
- Administers the library health benefits program and works as the liaison with the provider.
Office Administration
- General office duties when required: answering phones, ordering supplies and filing.
Experience
- 3+ years of experience as a Bookkeeper/Accounts Administrator.
- Working knowledge and current experience of all regular payroll
- Working knowledge and current experience of all regular payroll and accounting functions in a computerized accounting operation.
- Experience using Sage accounting and Paymate software is an asset.
- Strong ability to establish excellent working relationships.
- Comfortable handling confidential information.
- Excellent time management skills with the ability to prioritize multiple tasks.
- Above average knowledge of Microsoft Excel and Word.
Education
Diploma in accounting or business, or equivalent combination of education and experience.
Other Requirements
Ability to successfully undergo a criminal records review.
How to Apply
All interested applicants are encouraged to submit a cover letter and resume outlining how you meet these qualifications to: employment@cbrl.ca
Proof of certifications will be required prior to employment.
Closing Date: May 6, 2024
This is a full-time position with a benefits package that includes health/dental coverage and membership in the employee pension plan.
Salary: $39,933 to $48,538.
Work Location: Library Headquarters, 50 Falmouth St.